Executive Assistants (m/f) - Job based in Luxembourg

• Luxemburg
• 19. September 2019
• Ref. FRDJOB2019091906101706

Deloitte General Services

Deloitte Luxembourg, with around 2,300 employees and with more than 70 nationalities, is a member of Deloitte Touche Tohmatsu Limited, one of the world's leading professional services firms in audit, tax, financial advisory and consulting. Every day our multidisciplinary teams work together to offer innovative solutions to our clients' complex issues. At the heart of Europe, Luxembourg is a cosmopolitan economic center. The thriving diverse cultural life, the many sporting activities and its vast open spaces make Luxembourg unique and a great place to live.

• Support one to two Partners in performing their roles by anticipating requirements and identifying opportunities to act on their behalf. This includes managing complex diaries, arranging travels & meetings and performing administrative support tasks
• Provide assistance with all administrative tasks related to the success of the team: meetings and conferences organisation, mail distribution, travel arrangements, business letters preparation, holiday and other absences requests
• Provide a first point of contact to a wide range of internal and external clients, dealing with confidential and sensitive queries and building relationships whilst supporting client facing activities.
• Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures
• Participate in project coordination, ensuring that all project members are updated with the most recent meeting minutes, action points, schedules and reports
• Be responsible for research and production of documents as required using internal databases, Internet & publications
• Organise informal team events and manage budget

• University or Bachelor degree in administrative support.
• Previous experience working in a fast paced and dynamic environment.
• Customer focused with excellent interpersonal skills and a professional approach at all times.
• Results oriented with a can-do attitude.
• Proactive with excellent organisational and time management skills with the ability to deliver a high quality of work within tight deadlines.
• Strong team spirit whilst being able to work autonomously.
• Excellent IT skills in Word, Excel, Powerpoint, Outlook and ideally SAP.
• Very good level of English and French. Knowledge of German or Luxembourgish will be considered as a strong asset.

• Develop your competencies with a tailor-made training plan
• Be offered a complementary health insurance, conciergerie services, car leasing possibilities and much more
• Enjoy and promote diversity in our multicultural teams