https://www.fradeo.com/de/kandidaten/deutsch-franzoesische-stellenangebote/trilingual-office-and-administration-officer
AMS GmbH
Your Mission
Mission's details
- Subsidized projects: follow up on delivering reports, time-sheets and other documents with external partners ( Academics, providers, government agencies) both in German and English language;
- Leaves (paid, sick…) management via Odoo: discuss with people, get an overview and help decision of HR head;
- Formalize policies of the company in written documents (English), both on our internal Wiki and hand-over documents (Libre Office with a dedicated Corporate ID)dispatch information to Team
- Help HR to organise some short sessions/discussions to make these rules are alive and evolve; create reminders to make sure the rules are understood
- Re-organise archiving of documents
- Re-organise access and inventory of small material
- Be the link with IT to make sure some basical problems (printers, scanners, any hardware dysfunction) are solved on the mid-term
- Have an overview to review what is good, what can be improved
- do we need some rules, for this or that? How can we introduce a rule?
- How to maintain a space where you can both relax and work?
- organise craftsmen whenever necessary
- Organise office life during holiday or absence of management:
- Key and safe access
- Access to offices for external provider
- Dependencies and Agenda check
- Follow up on Business Development: from quote to PO, to invoicing;
- Write invoices for customers in our ERP (Odoo), post them on customers platforms, do the payment follow up, follow up with our accountant.
- Relationship with our accountant: clarify invoicing positions, help preparing the yearly statement, clarify credit notes for licence fees
- Verification and research of accounting pieces: documents related to the accounting have been uploaded on the DATEV´s platform. On request of management and our accountant you might have to look for certain information/documents to clarify some positions (visa cards, travels, furniture, hard ware…)
- Support HR to organise Team event: clarify concept and deadlines, organise services and internal communication/Agenda, analyse dependencies and remind management of deadlines;
- Support HR to organise recruitment: organise services, collect applications and test results, organise test based on templates, organise appointments and Agenda for interviews;
- Support HR to organise workshops